Administrative Assistant (Learn & Earn Program)
HANAC · New York, New York, United States · 3 wk ago
On-siteAdministrative$16.5–$19/hrTemporary
Responsibilities
- Perform administrative tasks, including drafting letters, reports, memos, and other program materials
- Communicate professionally and effectively with staff, participants, parents, and external stakeholders
- Answer and direct phone calls, record messages, and manage program inquiries
- Affiliate with the Program Director/Coordinator in ensuring prompt and accurate submission of enrollment, payroll, and evaluations for program participants
- Conduct participant orientations, worksite visits, and educational sessions as needed
- Maintain and update participant files in compliance with program regulations
- Monitor participant attendance and engagement in employment and educational activities
- Perform general office duties such as making phone calls, emailing, faxing, copying, and preparing program packets
- Build and maintain supportive relationships with youth participants
- Affiliate with daily program activities that enhance participants’ development and work readiness
- Encourage youth engagement and participation in program activities
- Maintain clear and effective communication with the supervisor regarding plans, challenges, and program successes
- Affiliate with other departmental duties and projects as assigned
Qualifications
- Minimum requirement: High School Diploma or equivalent
- Strong interpersonal skills and ability to work in a professional setting
- Computer literacy, including proficiency in Microsoft Word and Excel
- Strong organizational and administrative skills with attention to detail
- Prior knowledge of workforce development programs is a plus
- Excellent customer service, time management, and multitasking abilities
- Creative and professional mindset with a strong sense of humor
- Bilingual (English/Spanish) is a plus
Pay
Rate of Pay: $16.50 - $19.00 per hour
Schedule
Work Schedule: Monday to Friday, 2 pm - 6 pm. Schedule is TBD and subject to change.
Location
Location: Q258 Energy Tech High School 36-41 28th St, Long Island City, NY 11106