Administrative Assistant – Kuwait Liaison Office

Overview

i3 is searching for an Administrative Assistant to provide direct support to both the Country Liaison Officer & the Kuwait Liaison Office. This position is located in Philadelphia, PA at NAVSUP WSS Philadelphia and currently supports a hybrid schedule (on-site and remote).

Responsibilities

• Prepare correspondence, coordinate business travel, and meet arrangements.
• Answer phones, file, sort and distribute mail.
• Support the Kuwait Officer by:
  • Opening new accounts & completing various forms for services on behalf of the officer & his family.
  • Answering questions about medical coverage & healthcare and dental services available in the area.
  • Enrolling the officer's children in school.
  • Reviewing the home/rental lease with the officer annually.
  • Taking meeting minutes and action items during meetings as requested and performing basic follow-up.
  • Assigning special projects that are clerical and administrative or administrative in nature.
  • Making appointments, business travel arrangements, meeting arrangements, and coordinating with program management, customer personnel, and outside parties.
  • Ensuring vehicles are properly maintained through dealerships.
• Support the office by:
  • Reporting to the office at 0700 to check voice mail & faxes and distribute messages accordingly.
  • Preparing FedEx packages to send correspondence to various places, usually the Kuwait Embassy.
  • Maintaining inventory of office supplies, troubleshooting equipment malfunctions, and coordinating any repairs & maintenance issues with base maintenance.
  • Maintaining the cleanliness of the office.

Qualifications

• A High School Diploma and a minimum of three (3) years of administrative experience is required.
• A valid U.S. Driver’s License with a good driving record is required; a commercial license is not required.
• An excellent command of the English language, both oral and written, is required.
• The ability to type 40 words per minute is required.
• Proficiency in Personal Computer (PC) usage and Microsoft family of software, to include as a minimum: MS Word, MS Excel, and MS Outlook, is required.
• Familiarity with the Philadelphia area and surrounding areas is required.
• A Favorable Determination on the Security Background Investigation and eligibility to receive a Common Access Card (CAC) is required.
• A DoD security clearance may be needed.
• U.S. citizenship is required.
• Possessing a current Favorable Background Investigation is preferred.

About i3

i3 is a national leader in providing innovative technical and engineering solutions to a broad customer base across the U.S. DoD. Specializing in missile and aviation engineering and logistic services, electronic warfare and electromagnetic affects analysis, UAS system integration and flight operations, full lifecycle C5ISR engineering services, engineering analysis, cybersecurity and IT/IA innovative solutions and virtual training, simulation & serious game development and implementation. We were founded in 2007 with the intent to do business differently. Our focus is to leave our team members and customers better than we found them. Our ultimate goal is to strengthen our Nation and our warfighter.

Perks and Benefits

• 100% team member-owned
• Outstanding insurance coverage
• 401(k) match
• Health and wellness incentives
• Tuition and certification reimbursement
• Generous PTO
• Fun culture with company activities
• Countless opportunities to give back to the community through our charitable organization, i3 Cares