Administrative Assistant IV - Rutherford County

About the role

This position is based at the Rutherford County Extension office in Murfreesboro, Tennessee. The Administrative Assistant reports to the County Director and handles administrative matters for the office.

Responsibilities

• Assist clients at the front counter with questions, services, and referrals.
• Answer, screen, and direct incoming phone calls; take and distribute messages.
• Register clients for classes, programs, events, and camps.
• Mail, email, and distribute program information to clients.
• Intake soil, grain, plant, and insect samples.
• Administer private pesticide certifications and commercial pesticide point videos.
• Check in clients and set up monthly PSEP Zoom sessions for commercial certification training.
• Assist Extension Agents with copiers, fax machines, office supplies, and other equipment.
• Maintain office equipment (toner, paper jams, ink replacement, etc.).
• Create and prepare rotating slide content for two lobby televisions.
• Manage office website updates and social media platforms (Facebook, Twitter, Instagram).
• Maintain technology/computer proficiencies including University and County systems (DASH, Microsoft Office, SharePoint, Super, POS systems).
• Assist with facility rentals including tours, explaining rules, preparing reservations, and updating calendars.
• Process facility-use requests for staff and non-paying users (UT, TSU, Rutherford County).
• Manage key, remote, equipment, and vehicle sign in/out.
• Maintain inventory reports for UT, TSU, and County programs.
• Manage Ag Store inventory, classes, reports, and ledger monitoring.
• Maintain and reconcile Rutherford County Farmers Market finances.
• Enter invoices, receipts, and travel into software.
• Reconcile purchasing/travel card reports for all cardholders.
• Prepare deposits and balance monthly ledgers for reconciliation.

Requirements

• Graduation from a standard high school and a minimum of three years of secretarial experience.
• Excellent interpersonal and communication skills (both oral and written).
• Ability to manage multiple projects and time effectively; ability to understand and follow oral and written instructions; to compose a variety of memoranda or letters with only general instructions; and to establish and maintain effective working relationships with the public and other employees.

Skills

• Knowledge of Microsoft Office and social media platforms.
• Proficiency with University and County technology systems (DASH, Microsoft Office, SharePoint, Super, POS systems).

Benefits

• Annual leave (vacation)
• Sick leave
• Medical, dental, vision, and life insurance
• Retirement plans
• Flexible benefits plans and more

Pay

Pay basis: Semi‑Monthly.

Schedule

Hours per week: 37.5; Days worked: Monday‑Friday; Months per year: 12 (Fiscal).