Administrative Assistant IV

About the role

This STAR Admin (Part-Time) role is essentially a senior administrative support position focused on executive support, calendar management, onboarding coordination, compliance, and cross-functional communication.

Responsibilities

• Provides general administrative support.
• May provide back up support to higher-level management as needed.
• Effectively monitors manager and team calendars, proactively solves conflicts.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and handles confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Captures and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Orders business cards and stationery.
• Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Captures and coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision.
• Safeguard confidential information.

Requirements

• Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
• Make it happen spirit & attitude as well as persistence.
• Learns fast, grasps the "essence" and can change course quickly where needed.
• 7+ years previous admin experience supporting executives.

Qualifications

• Some college preferred.
• Some leadership or supervisory experience desired.