Administrative Assistant- Inspections & A&D

Job Summary

S.A. Comunale is seeking an Administrative Assistant - Inspections & A&D to support the Fremont Branch. Primary responsibilities include administrative support, project management, and clerical duties.

Responsibilities

• Accounts Receivable: Track past due accounts for Alarm & Detection and Inspections Departments.
• Falcon Records Management: Open tickets, create new sites, and print monthly work orders for inspectors and alarm technicians.
• Customer Interaction: Answer incoming service calls, distribute technicians, and manage phone interactions.
• Billing and Accruals: Process payroll, bill personnel, and prepare quotes.
• Office Administration: Mail, fax, photocopy, answer phones, file documents, assist with scheduling, attend meetings, and run errands.
• Project Support: Assist Service Manager with manpower scheduling, handle customer requests, send CIP reports, update calendars, process subcontractors, and manage monitoring accounts.

Qualifications

• High School Diploma or GED
• 3+ Years’ Administrative Experience
• Previous Construction Industry Experience (plus)
• Lights Accounting Experience
• Dispatching Experience (plus)

Equal Opportunity Employer