Administrative Assistant III, School of Nursing [R0151142]

About the role

The major purpose of the Administrative Assistant 3 in the UNLV School of Nursing is to ensure that our undergraduate and graduate programs continue with a high standard of excellence by communicating, assisting and providing information to students, potential students, faculty, the UNLV community, and all stakeholders. All of our programs run three semesters a year and have around 500 students each semester.

Responsibilities

• Assists students from admission to graduation and insures all the required paperwork working toward graduation is filed in a timely manner.
• Affixes signatures on undergraduate contracts and takes minutes at program level meetings.
• Tracks and updates student information in the E*Value database.
• Tracks and constantly updates student application documents in the Salesforce database.
• Completes all paperwork and student notifications for Undergraduate & Graduate Nursing Orientation.
• Completes all paperwork and student notifications for graduation and recognition ceremonies.
• Completes a wide range of secretarial and clerical duties on a daily basis.
• Sets up and maintains files and student correspondence.
• Supports select faculty and staff members.

Requirements

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities.
• One year of experience as an Administrative Assistant II in Nevada State service.
• An equivalent combination of education and experience as described above.

Qualifications

• Commitment to Diversity and Campus Values
• Secretarial and Clerical Duties

Skills

• Customer Service
• Document Management
• File Maintenance
• Information Technology
• Office Procedures
• Project Management
• Public Relations
• Record Keeping

Benefits

Competitive total rewards package including: Paid time off, sick leave, and holidays; Excellent health insurance including medical, dental and vision; Comprehensive retirement plans and voluntary benefits programs; No state income tax; Tuition discounts at Nevada System of Higher Education (NSHE) schools; Tuition discounts for spouses, domestic partners, and dependents; Employee recognition and appreciation programs; UNLV athletics ticket discounts; Statewide employee purchase program discounts; RebelCard discounts on and off campus; Wellness programming for all UNLV faculty and staff at no cost; Opportunity for career advancements to leadership roles; Comprehensive onboarding program, Rebels: Onboard; Support and resources available for veteran applicants — contact vetjobseekers@unlv.edu or visit our Veterans Webpage.

Pay

Grade 27 Step 1, salary $46,207.44.

Schedule

N/A