Administrative Assistant III - Nursing Dept.

We need to output HTML fragment with sections: About the role? Actually we have department info and description. We need to include sections only if posting has real specific content. We have: About the role? Not exactly. We have "Department Information Who We Are" which is about the college. Could be "About the role"? The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can choose appropriate headings based on content. We have description of job (general summary) and duties. That's responsibilities. We have minimum qualifications (experience, education). That's qualifications. We have required competencies (customer service, communication, etc.) maybe skills. We have benefits described in department info: comprehensive benefit package, medical, dental, vision, life and disability, retirement benefits, FSAs, tuition reimbursement, wellness program, EAP, leave program, discounts, professional development, loan forgiveness, career advancement. Also mention hybrid 1 day per week, schedule Monday-Friday 8-5, on-campus presence required, occasional travel. So we can have Benefits section, Schedule section (maybe "Schedule" heading). Pay not mentioned, so omit. Also we have "Opportunities to work hybrid 1 day per week." That's schedule detail. We need to remove boilerplate: cookie/navigation/legal/EEO etc. There's some about E-Verify, appeal rights, background check etc. Those are conditions of employment; maybe include under Requirements? But they are not qualifications; they are conditions. Could be part of "Requirements" or "Qualifications". The instruction: include section only when posting has real specific content. We have minimum qualifications, required competencies, necessary special requirement & conditions of employment (background check). So we can have a "Requirements" section covering minimum qualifications and conditions. Or separate "Qualifications" for education/experience and "Requirements" for background check etc. But better to combine into "Qualifications" maybe. However we have separate headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use multiple as appropriate. We need to preserve all substantive information, not invent or summarize away detail. So we need to include details like: 36 months professional general administrative or office support experience, primary function clerical, effective verbal/written communication skills, part-time experience pro-rated, cover letter required, substitution: college/university from accredited institution may substitute for clerical experience year for year, need transcript. Also required competencies list. We also have duties enumerated in detail. Need to keep them as list items under Responsibilities. We have benefits: need to list them as bullet list. Schedule: Monday-Friday 8:00 am-5:00 pm, hybrid 1 day per week, strong on-campus presence Larimer Campus, occasional travel to other campuses. We also have "Opportunities to work hybrid 1 day per week." That's schedule. We need to not repeat job title as heading. No Job ID. We need to output only HTML fragment, no /, no markdown fences. Let's craft:

About the Role

maybe include department info? Actually "About the role" could be general summary. But we already have "Description Of Job GENERAL SUMMARY". That could be About the role. We'll put that in

. Then

Responsibilities

with

• ... each duty as separate li. Need to preserve all duty details; we can break into multiple li items but must not lose detail. Could group similar duties but must preserve all info. We'll create li for each major duty category with subdetails maybe as sentences inside li. That's okay. Then

  Qualifications

  with
  • for minimum qualifications and substitution etc. Also maybe include required competencies as Skills section. We have required competencies list: Customer Service, Communication, Technology, Problem Solving/Decision Making, Time Management, Reallocating Expenses/Maintaining Budget, Event Planning, Inclusive Workplace Practices. That's skills. So we can have

    Skills

    with those as li. Then

    Benefits

    with list. Then

    Schedule

    with details. We must not include sections with placeholder text. All have content. We must not include Pay. Now ensure we preserve all substantive information: Let's extract details. Department info: "With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities. Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek . At FRCC, employees and leaders bring our values to life through their actions. We collaborate across roles and campuses, seek and value diverse perspectives, follow through on our commitments, and turn thoughtful ideas into meaningful improvements which are measured for success. We take pride in our work, support one another, and make decisions that advance student success, equity, and excellence. We seek people who will actively contribute to this culture and demonstrate these commitments every day. The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive. FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence." That's about the college; could be placed under About the Role or maybe a separate section but we only have headings list; we could put under About the Role. Now "Description Of Job GENERAL SUMMARY: The School of Nursing Sciences is comprised of 4 distinct programs, Nurse Aide Certification, Practical Nursing, and Associate of Applied Science in Nursing. This position will provide office support for the Nursing department chair, faculty, instructors, and students at the designated campus. The Administrative Assistant III provides comprehensive administrative and organizational support to the for the school and Chairs of the School of Nursing Sciences (SONS), to facilitate the efficient operation of the programs offered. This role involves handling a wide range of administrative tasks, providing administrative and budget support, assisting with meeting and event coordination, supervising and providing leadership for student employees, and assisting with various academic and administrative and technical responsibilities." We'll include that as About the Role paragraph. Now duties: many bullet points. We'll create li for each major duty category: Administrative Support to School and Programs (with subpoints), Supervise student staff, Budget/Purchasing Support, Meetings and Events. We need to preserve all details; we can embed subdetails within the li as sentences. Let's extract each duty category: Administrative Support to School and Programs Duties Provide administrative support to the SONS by assisting faculty, Part-time Instructors, staff and students. Types of duties include, but aren't limited to: - Serve as the first point of contact for the office, including but not limited to: Answering phone calls, responding to emails and forward messages as appropriate. Manage inquires and emergencies, resolving issues and/or escalating issues to the Academic Dean as needed. Documenting, updating and maintaining office processes and communication. Submit work orders. Maintain department contact lists and bulletin boards. Providing customer service and administrative support to students, Chair, Leads, faculty, staff and other customers. Communicating administrative information from department Chair to Academic Dean's office, Vice president’s office, faculty, deans, part time instructors and other campus employees. Collect and file syllabi. Ensure students are notified when classes and/or courses are canceled. Manage signature folders as needed. Distribute mail. - Help on-board faculty and instructors, types of tasks include but not limited to: Assist Chairs/Leads with completing Account Access Request, MyCourses access and Banner access forms. Help ensure computer technology, copy codes, equipment requests are processed, as needed. Order name tags, business cards, keys and access badges. - Collaborate with other SONS Administrative Assistants to create, update and maintain team site(s) forms, including: Compose, format and maintain various types of departmental reports, correspondence and forms. Create and update office procedures, training material. Maintain curriculum data files, faculty credentials & program specific certifications and program reviews/renewals. - Support department with room reservations in Ad Astra. - Work with Faculty, Leads and Chair, in collaboration with the Dean's/SONS Admin to update course schedules and process FLAC as needed. This includes: Work with Leads and Chairs regarding Schedule distribution, completion and department training. Help complete FLAC related forms as needed. Ensure FLAC is processed timely. - Oversee and facilitate the admissions process for the designated School of Nursing Sciences programs. Disseminate nursing department admission requirements and procedures. Verify that students have documentation turned in to meet legal requirements for clinical facilities. Initiate faculty background checks and records to meet legal requirements for clinical facilities. Supervise student staff: Provide organizational and functional leadership related to student staff management including updating training materials and manuals, providing resource information & communication, and maintaining relevant information related to SONS programs. Coach student staff as/when needed in customer service and technical skills. Actively encourage and provide opportunities for student staff to learn new skills, improve existing skills, and strive for excellence in customer service and office technology/support. Coordinate with the Dean/SONS Administrative assistant the student staff schedule for coverage as needed. Ensure all time sheets are approved and processed in a timely manner. Serve as a proxy for time sheet approval as needed for other staff in the SONS. Budget/Purchasing Support: Provide any updates to budgets, communicate with Chairs and Leads as needed. Ensure compliance with FRCC and State budget guidelines and recommend adjustments. Participate in compiling data for annual budget based on course sections, faculty load forms, etc. Help Academic Dean/SONS administrative assistant with Perkins purchases, as needed. Process invoices for payment and follow up as needed. Meetings and Events: Provide Administrative Support To SONS By Assisting Chair, Leads, Faculty With Managing Schedules, Meetings And Events. Types Of Tasks Include, But Aren't Limited To Are Help schedule meetings for Chairs and Advisory Boards. Help coordinate department meetings, types of duties may include: Reserving rooms, placing invites on calendars. Create and copy Agendas, other material for the meetings. Ensure Advisory Boards have meeting invites and meeting notes. Attend meetings to take and disburse minutes. Collaborate with staff to organize and manage events, types of duties may include: Secure space, identifying vendors, managing budget. Process all necessary paperwork, including Official Function Forms, Contracts, Invoices. Set up meeting space and help check in attendants. Create and disburse event material. Collaborate and help organize campus and college events as needed. Now Minimum Qualifications: Thirty-six months (36) of professional, general administrative or office support experience. The primary function of your job must be clerical. Effective verbal and written communication skills are necessary for success in this position. (Part-time experience will be pro-rated). See Resume” statements or blank employment history on the application in lieu of a complete application will not be accepted. A cover letter that describes your interest in this position, how your experience aligns with the minimum qualifications of this position and completed work experience (employment detail) within your application is required for your application to move forward. No Cover letter or Incomplete applications will not be accepted. SUBSTITUTION: College, university, from an accredited institution may substitute for the clerical experience as listed above on a year for year basis. (A COPY OF YOUR TRANSCRIPT VERIFYING THE REQUIRED CREDITS MUST BE RECEIVED BY APP