Administrative Assistant III - Cybersecurity

Reports to: Senior Executive Director – Cybersecurity

Salary: $39,674 – $47,800 (Pay Grade: 704) | Duty Days: 239 | FLSA Status: Non‑Exempt | PC#: 26537

Position Purpose

Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters, and enters digital information including fiscal information.

Administrative Functions

• Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations.
• Answers incoming calls from employees, community members, and others; provides general information and refers callers as appropriate.
• Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow‑up materials.
• Prepares periodic reports regarding related program activities.
• Prepares and maintains forms and records including personnel and payroll information.
• Operates all office equipment (e.g., computers, printers, copy machines).
• Maintains office files in a systematic and confidential manner.

Fiscal Functions

• Maintains a system for receiving and tracking invoices.
• Orders and maintains supplies for the department.
• Enters Purchase Orders/Requisitions and Work Orders, including travel.
• Maintains and reconciles budget expenditures.
• Maintains and reconciles payroll for the department.

Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct, and work ethic.
• Demonstrates high‑quality customer service; builds rapport with consumers.
• Demonstrates cultural competence; respects co‑workers; communicates and acts as a team player; promotes teamwork; responds appropriately in confrontational situations.

Other Duties

Performs all job‑related duties as assigned and in accordance with Board rules, policies, and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills, and Abilities

• Knowledge of office procedures, spelling, grammar, punctuation, and arithmetic.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of using software in a school‑administration environment, including MUNIS, KRONOS, and SmartFind.
• Intermediate skill with Google Suite and Microsoft Office 365 (Outlook, PowerPoint, Word, MS Teams).
• Accurate mathematical calculations and data entry with minimal errors.
• Proactive in looking for ways to help people.
• Strong interpersonal skills—tact, patience, courtesy.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to process and handle confidential information with discretion.
• Ability to organize and coordinate work, maintain attention to detail, prioritize multiple deadlines.
• Ability to create spreadsheets, databases, and perform word processing.
• Effective oral and written communication.
• Ability to engage in self‑evaluation regarding performance and professional growth.
• Ability to establish and maintain cooperative working relationships.

Travel Requirements

Travels to school‑district buildings and professional meetings as required.

Physical & Mental Demands

• Tools/Equipment: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions (keyboarding, mouse); occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 lb).
• Environment: Office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications

• Education: Accredited high school diploma, GED, or Texas Certificate of High School Equivalency.
• Certification/License: None required.
• Experience: Three years of office experience performing detailed work.
• Language: Bilingual (English/Spanish) preferred in some settings.