Administrative Assistant II - Support

Key Responsibilities

• Manage calendars for department leaders, including scheduling meetings, coordinating availability, and handling meeting logistics.
• Identify scheduling conflicts and proactively resolve issues.
• Cook domestic and international travel, including flights, hotels, transportation, and itineraries.
• Process expense reports, purchasing requests, invoices, and other budget-related administrative activities.
• Prepare meeting materials, presentations, and supporting documentation.
• Aid in organizing large team meetings, customer visits, plant tours, and offsite events.
• Cook event logistics, including facilities, catering, transportation, lodging, and communications.
• Serve as the primary administrative contact for event planning and execution.

Required Qualifications

• A high school diploma or equivalent.
• Administrative, office management, coordination, or related experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Outlook, Microsoft Teams, Microsoft PowerPoint, Microsoft Excel (basic), and Microsoft Word.
• The ability to learn and navigate multiple business systems.
• The ability to manage confidential information with discretion.
• A strong attention to detail and follow-through.

Preferred Attributes

• Ability to anticipate needs and address issues before they become urgent.
• Strong problem-solving and organizational skills.
• Comfortable supporting multiple priorities in a fast-paced environment.
• Ability to build effective working relationships across teams and departments.
• A high level of professionalism, judgment, and trustworthiness.
• A self-motivated and able to work independently with minimal supervision.
• Adaptability and willingness to adjust to changing business priorities.