Administrative Assistant II (Reg FT) Facilities Management

About the role

Performs advanced paraprofessional assistance to the Campus President or Vice President; responsible for highly responsible and complex clerical and administrative duties; may assign and review the work of assigned clerical personnel.

Responsibilities

• Affirm and coordinate the logistics for internal/external meetings, and events.
  • Ensure external database contact information is up to date.
  • Aid in tracking RSVPs.
  • Prepare event materials.
  • Gather and maintain records and survey results.
• Perform senior level clerical duties including preparing correspondence and reports, organizing and planning projects and functions, scheduling meetings, distributing mail; screening calls and visitors; and organizing files.
• Cook and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences.
• Order and purchase supplies for the department, including creating and submitting pre-authorized requisitions and vouchers on behalf of the Vice President.
• Participate and assist in the administration of a department budget; compile annual budget requests and recommend expenditure requests for designated accounts.
• Aid in the preparation of meetings, including drafting, editing, compiling, and distributing communications such as meeting agendas & minutes, emails, newsletters, invitations, surveys and other written & electronic materials.
• Create and share reviewed & approved post-event content, including photos and highlights, on platforms like LinkedIn to showcase event success and enhance community engagement.
• Perform other duties as assigned.

Requirements

• Associate's degree or completion of at least 60 college credits, Bachelor's preferred.
• Minimum of 5 years experience in similar responsible paraprofessional administrative position.
• Typing (minimum 60 wpm).
• Excellent organization and communication skills.
• Ability to maintain confidentiality.
• Ability to work under limited supervision.
• Knowledge of Microsoft Word and Outlook is essential.
• Knowledge of Excel, PowerPoint and the ability to navigate the Internet strongly preferred.

Qualifications

• Associate's degree or completion of at least 60 college credits, Bachelor's preferred.
• Minimum of 5 years experience in similar responsible paraprofessional administrative position.
• Typing (minimum 60 wpm).
• Excellent organization and communication skills.
• Ability to maintain confidentiality.
• Ability to work under limited supervision.
• Knowledge of Microsoft Word and Outlook is essential.
• Knowledge of Excel, PowerPoint and the ability to navigate the Internet strongly preferred.

Skills

• Microsoft Word.
• Microsoft Excel.
• Microsoft PowerPoint.
• Internet navigation.

Benefits

• Comprehensive Health Coverage.
• Generous Time Off.
• Retirement Planning.
• Financial Peace of Mind.
• Wellness Support.
• Employee Assistance Program (EAP).
• Professional Development Opportunities.
• Exclusive Employee Perks & Rewards.
• Free Employee Parking.