Administrative Assistant - Facility Operations - FT

About the role

Facility: Amber Valley, Fargo, ND. Address: 4840 23rd Ave S #201, Fargo, ND 58104, USA. Department: Works closely with a variety of people supporting the day to day operations of facilities and maintenance. Job Summary: Providing administrative support and coordination of activities for specific teams of people. The Facilities Health Care Administrative Assistant provides comprehensive administrative and operational support to healthcare facilities and maintenance departments, ensuring a secure, efficient, and compliant care environment. This role supports daily facilities operations through coordination of staff access credentials, communication systems, purchasing processes, and service requests while maintaining accurate documentation and regulatory readiness. The position plays a key role in supporting patient safety and organizational efficiency by managing staff identification badges, door access permissions, facilities call center operations, and the processing of orders and invoices. The Facilities Health Care Administrative Assistant collaborates closely with facilities leadership, security, clinical departments, vendors, and contractors to ensure uninterrupted healthcare services and compliance with healthcare regulations.

Responsibilities

• Administers staff identification badges, including printing, activation, replacement, and record maintenance
• Manages door and security access requests, ensuring appropriate permissions are assigned, updated, and removed in accordance with policy
• Maintains and supports the facilities call center, including logging requests, prioritizing work orders, routing calls, and tracking resolutions
• Coordinates maintenance and service requests, supporting preventive maintenance schedules and emergency response communication
• Processes purchase orders, service orders, and invoices, ensuring accuracy, proper approvals, and timely payment
• Maintains organized records for vendor contracts, service documentation, compliance reports, and safety inspections