Facility Administrative Assistant

About the role

Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite.

Responsibilities

• Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc.
• Confidential assistance with handling of employee issues when requested
• Communicates Corporate, Regional and Facility announcements and programs
• IT and Telephone liaison – communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable
• Liaison for Dimensions/timekeeping assistance and resolving issues
• Liaison with Payroll for Job Status Change processing, recordkeeping of changes
• Aid in coordinating and communicating meetings and events such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events
• Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects
• Maintain facility documents and offsite storage in accordance with the document retention policy
• Support community relations and other projects
• Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training
• Basic accounting/purchasing duties (AR, data entry)
• Supports the Facility Manager and other members of the management staff as needed
• Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements

Qualifications

• GED/HS Diploma
• Advanced knowledge level in MS Excel, PowerPoint and Outlook
• At least 5 years of experience in Executive Admin/Office Admin Accounting-based functions or in a related area (preferred)
• Excellent time management skills and ability to multi-task and prioritize work

Physical Demands

While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.

Pay, Benefits & Schedule

The range below reflects Reworld’s reasonable estimate of base pay for this role based on primary posting location. It is expected that most qualified candidates in this location will fall within the posting range. The final salary offered for this role will be determined based on factors including, but not limited to: experience, education, geographic location, skills and competencies, travel requirements and/or union contracts (if applicable).

Pay ranges are reviewed from time to time and may be modified in the future. The pay range for the primary location of this position is: 22.79 - 30.38 USD per hour

Reworld™ provides an industry-leading benefits package that supports the whole person—and their families—through a balanced approach to mental, physical, and financial wellbeing. Regular full-time employees based in the USA have access to comprehensive medical, prescription drugs, dental, and vision coverage, FSA, HSA, short- and long-term disability benefits. Our 401(k) plan is industry-leading, with an up to 7% company match. Additional benefits include Company-paid life and AD&D insurance, EAP, paid parental leave, and educational assistance. For more information regarding these offerings, please visit the Reworld Careers Benefits Page.