Administrative Assistant II, Motorsports

What you'll be doing:

• Perform general duties to include but not limited to: call report maintenance; demo approvals; external invoice payments; dealer credits/debits.
• Manage monthly incentive payouts through payroll for field sales staff.
• Solicit field staff and prepare monthly staff report (RQL).
• Prepare/share monthly regional budget summaries with leadership.
• Set up/coordinate meetings for regional teams.
• Maintain staff weekly schedules.
• Process cancelled dealer buy back of P&A.
• Order supplies, maintain electronic filing system.
• Advanced administrative support: complex scheduling, document preparation, travel coordination, confidentiality.
• Communication: clear writing, professional interaction, customer service, diplomacy.
• Organization & time management: multitasking, prioritizing deadlines, maintaining systems, proactive problem-solving.
• Technical proficiency: advanced Microsoft Office, databases, collaboration tools (Teams, SharePoint, Zoom).
• Analytical skills: accuracy checks, process improvement, sound judgment.
• Project coordination: tracking timelines, supporting cross-department tasks.
• Professionalism: reliability, adaptability, independence, ethical conduct.

What you need to be successful:

• 3-5 years of administrative or executive support experience
• Advanced proficiency with productivity tools and collaboration platforms
• Strong problem-solving, prioritization, and interpersonal skills
• Experience supporting leadership or managing complex workflows
• High School Diploma required, Bachelor's degree preferred.

Benefits:

• 401(k) and Profit Sharing
• Fertility Benefits
• 37.5 hour work-week
• Medical, Dental, Vision
• Life and AD&D Insurance
• Wellness Program
• Short-Term Disability Coverage (for hourly roles)
• Long-Term Disability
• Student Debt Repayment Benefits
• Ability to borrow Yamaha product