Administrative Assistant II (Hybrid) - Office of the Vice Chancellor for Research

About the role

The incumbent performs diversified administrative tasks with discretion and independent judgment that include administrative and research compliance support. Duties will include routine assignments from each supervisor as well as special projects on an as-needed basis.

Responsibilities

• Independently maintains both supervisors' calendars; schedules various meetings for both teams/programs, including faculty committee meetings, and educational events and classes;
• Assists with planning and providing logistical support for events and large meetings;
• Frequently sends routine communications to the research community.
• Performs data entry and generates compliance reports: tracks attendance for educational events; generates various status reports weekly, monthly, and annually; processes requests for compliance reviews and triages to the appropriate team member; corrects data entry errors based on monthly exception reports.
• Collaborates with IT for system testing related to upgrades, enhancements, and training content for both programs.
• Captures and distributes meeting minutes; coordinates onboarding of new staff, manages supply orders for teams, and assists with suite support.
• Performs other duties as assigned.

Qualifications

High school diploma or equivalent high school certification or combination of education and/or experience.

Skills

Not Applicable

Benefits

Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.