Administrative Assistant II for LU Serve

About the role

The Administrative Assistant provides administrative support to the Executive Director and Director(s) of the LU Serve program. This role involves managing calendars, correspondence, and special requests; overseeing office hospitality and supplies; assisting with new employee and student worker onboarding; managing receipt reconciliation; collaborating with the Engagement & Operations Coordinator; and supporting various LU Serve events and initiatives.

Responsibilities

• Manage calendars, correspondence, and special requests for Executive Director and Senior Director.
• Oversee office hospitality and coordination of office supplies.
• Aid in new employee and student worker onboarding and administrative tasks.
• Manage receipt reconciliation for LU Serve staff and Serve Now trips.
• Collaborate with the Engagement & Operations Coordinator to update the budget tracking program.
• Assist with the oversight and supervision of all LU Serve student workers (review of the student worker manual, setting up work shifts, clocking in/out, time off requests, etc.).
• Record notes for LU Serve team meetings and other meetings as directed.
• Collect data from meeting minutes for annual executive summaries.
• Provide administrative support with the Experiential Education team for CSER emails, calls, and in-person consultations.
• Support other LU Serve events, programs, and initiatives (e.g., Local Church Emphasis Day, CSER Expo, Meal-Packing, Serve Lynchburg, etc.).
• Stay informed about relevant technologies, processes, products, services, and industry benchmarks.
• Adhere to Liberty University policies and represent the University in an exemplary manner.
• Work effectively as a team member, embracing and fostering the Christian model and Mission of LU Serve.

Qualifications and Credentials

• Four-year college degree or equivalent.
• 2+ years of experience in basic accounting, data management, administrative oversight, and/or customer service.
• Preferred: 2+ years of experience working for a non-profit organization and 2+ years of experience working in customer service.

ABILITIES AND COMPETENCIES

• Communication and Comprehension: Ability to communicate clearly both verbally and in writing.
• Problem Solving: Intuitively able to reason, analyze information, and apply judgment to solve problems.

Physical and Sensory Abilities

• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
• Regularly required to hear and speak to effectively communicate.
• Occasionally required to stand, walk, and climb stairs.
• Regularly lift up to 15 pounds.

WORKING CONDITIONS

• Climate-controlled office setting.
• Well-lighted and moderate noise level.

Driving Requirements

• May require the use of one’s personal vehicle (or LU vehicles) for travel.
• Valid driver’s license, acceptable DMV record, LU Driving Approval, and liability insurance required.

Time Type

Full time.

Location

Onsite.

Pay Range

$18.27 - $21.15

Benefits

• Comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

Equal Opportunity Employer

The University is an Equal Opportunity Employer and complies with Title VII of the 1964 Civil Rights Act and other applicable federal and state statutes.