Administrative Assistant II - Dean, Dual Enrollment

Job Duties

• Perform routine support tasks primarily involving customer service and clerical activities by answering the telephone and taking messages, referring callers, maintaining calendars, processing requests for information and providing information, entering and maintaining data; answering routine inquiries; and file and maintain data including personnel records, instructor/course credentialing, correspondence, files, and reports.
• Aid in managing a balanced budget/s that involves ordering equipment, materials and supplies by initiating and processing requisitions; interact with other departments and personnel; maintain building inventory and prepare, submit and monitor budget expenditures.
• Cook up and oversee meetings and projects as assigned by researching and compiling information for projects or events; oversee workers assisting with projects; and assist instructors with presentation materials, equipment and supplies. Taking minutes of meetings as needed and providing transcripts.
• Prepare, coordinate and/or supervise internal and external communications, including direct mail, press releases, brochures, websites, and other print, on-line and social media communications. Collaborate with the College Relations Office to assure consistent, professional communications effort for the DMC/CE/Workforce Development Programs.
• Prepare reports for both internal and external use by reviewing information, preparing materials or entering information into databases; review draft information; proofread all materials and submit information to affected parties.
• Review, coordinate, and communicate project and grant timelines and requirements to Dean and/or Directors which ensures critical deadlines are met by the departments.

Required Job Knowledge, Skills, Abilities

• Proficient in the use of Microsoft Excel, Outlook, PowerPoint, Publisher and Word.
• Excellent customer service skills with ability to communicate courteously and effectively with students, faculty, staff, and public.
• Detail-oriented.
• Strong written and verbal communication skills including website updates, social media, and marketing materials.