Administrative Assistant II – Business Services

About the role

This position provides administrative and operational support to the Business Services Division within the Office of the County Engineer. The role supports division leadership and staff with contracts and procurement activities, administrative coordination, scheduling, correspondence, records management, and other day-to-day business needs. The ideal candidate is organized, dependable, and able to manage multiple priorities while handling sensitive and confidential information. This position requires strong communication skills, attention to detail, sound judgment, and the ability to work professionally with County staff, vendors, contractors, and other stakeholders.

Responsibilities

• Provide administrative support to Business Services leadership and staff.
• Assist with administrative activities related to contracts and procurement, including document preparation, routing, tracking, filing, and record maintenance.
• Maintain and organize contract, procurement, and other division records and documentation.
• Track deadlines, pending items, approvals, and other action items for the division.
• Prepare and edit correspondence, reports, memoranda, agendas, and other documents.
• Coordinate calendars, meetings, meeting materials, and follow-up items.
• Assist with the preparation and tracking of Commissioners Court agenda items for assigned matters.
• Coordinate and assist with special projects and assignments as needed.
• Assist with new hire onboarding and other administrative needs within the division.
• Coordinate space planning and space allocation for employees.
• Maintain and coordinate office supply needs across assigned divisions and buildings.
• Assist with budget-related administrative activities as assigned.
• Communicate professionally with executive leadership, County departments, vendors, contractors, and other stakeholders.
• Maintain confidentiality and appropriately handle sensitive information and records.
• Perform other duties as assigned.

Requirements

Education: Associate Degree.

Experience: Four (4) years of progressively responsible administrative experience supporting business operations, contracts, procurement, or executive leadership.

Knowledge, Skills, &