Administrative Assistant II

Responsibilities

• Prepare and file various reports generated within the office, including budget forecasting, daily and weekly volume reports, overtime reports, and other reports or correspondence as required by the Corporate Office, Managers, and Supervisors.
• Order equipment and supplies as needed to support office and operational needs.
• Receive and process all incoming and outgoing correspondence for the office.
• Code and process invoices through the company's bill-paying system.
• Maintain filing systems for correspondence, reporting, and inspections.
• Maintain handbooks and procedures related to safety and regulations and assist the Manager in ensuring compliance.
• Ensure accurate completion and reporting of timesheets in accordance with company policy.
• Serve as receptionist when required, handling and routing incoming telephone calls appropriately.
• Schedule employee training sessions and assist with travel arrangements for employees.
• Perform tasks to maintain the appearance of the company’s building, facilities, and equipment, ensuring they are neat and orderly.
• Provide assistance with any other tasks as assigned.

Requirements

• A High School Diploma or equivalent.
• At least two to four years of experience as an administrative assistant or equivalent office experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with a particular emphasis on Excel.
• Strong analytical abilities, capable of making independent decisions and judgments, and exercising initiative with accuracy and attention to detail.
• Ability to effectively interact with internal personnel as well as vendors and customers.
• Strong organizational and multi-tasking skills, with a proven ability to prioritize tasks and meet deadlines.

Qualifications

• Valid driver’s license with a clean driving record.
• Cleared criminal background and satisfactory reference checks.
• Compliance with the company’s drug and alcohol policy, including pre-employment testing.

Benefits

Plains offers a top-tier benefits program designed to keep our employees safe, healthy and happy. The benefits program includes:

• Competitive compensation
• Employee Assistance Program (EAP)
• Health, dental, and vision insurance
• Pension plan
• 401(k) retirement savings plan
• Flexible spending accounts (FSAs)
• Life insurance
• Short-term and long-term disability coverage
• Maternity and paternity leave
• Family and medical leave
• Wellness programs
• Employee discounts
• Professional development opportunities

Pay

Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains’ compensation structure. Please refer to the job description for more information.

Schedule

The schedule for this position is typically full-time, but may vary based on business needs.