Administrative Assistant II

Summary

The primary purpose of this position is to provide administrative support and assistance to the Housing Choice Voucher Program (HCVP) Department, and serve as a liaison with other departments, staff, and outside agencies.

Essential Duties and Responsibilities

• Serves as a liaison with other departments and outside agencies, including executive level staff (CEO, President); processes confidential and non-routine information, including, but not limited to, employee discipline documents, departmental reports and/or information for collective bargaining purposes; explains policies when necessary; administers portions of the Collective Bargaining Agreement as directed by the Vice President of HCVP.
• Ensures assigned work is completed accurately and in a timely manner; responds to requests promptly and courteously; identifies administrative needs of the department to develop appropriate solutions and/or recommendations.
• Approves requests for leave of absence (e.g., sick time, training) in the absence of the Vice President of HCVP, with prior approval; submits requests to the Vice President of HCVP for review and approval; sends confirmation to staff.
• Prepares reports, memos, agendas, and routine correspondence or replies from verbal or written instruction; disseminates information to appropriate personnel.
• Attends department meetings, records minutes, and distributes time-sensitive information.
• Works with vendors, suppliers, and contractors on behalf of the Vice President of HCVP; receives incoming calls and responds to general inquiries from other departments, staff, contractors, residents, and the general public; transfers calls to the appropriate staff member.
• Drafts and edits contract documents, technical specifications, graphs, and charts as specified to comply with HUD, LMHA, Board of Commissioners, President and CEO, or other requirements.
• Enters and monitors repayment agreements for HCVP Department, keeps track of receipting once posted from Finance, performs collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as required per the agreement, sends correspondence for late and/or non-payment of agreement, schedules and attends information hearing as it relates to repayment agreements.
• Collections activities as appropriate when payments are not received as