Administrative Assistant II

Core Responsibilities

• Process and maintain employee timekeeping records with a high level of accuracy
• Ensure payroll deadlines and pay period closings are completed accurately and on time
• Provide administrative support to department leadership and staff
• Schedule meetings, coordinate calendars, and maintain department schedules
• Prepare reports, logs, spreadsheets, and other business documentation
• Answer phones, greet visitors, and direct inquiries appropriately
• Maintain electronic and physical filing systems
• Cook up office supplies, mail distribution, and general office operations
• Aid with financial record keeping and other administrative reporting as needed
• Support special projects and perform additional administrative duties as assigned
• Maintain confidentiality of employee and business information

Requirements

• High School Diploma or GED required
• 2+ years of administrative support experience
• Experience with timekeeping, payroll support, or workforce scheduling is strongly preferred
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint)
• Strong organizational, communication, and multitasking skills
• Excellent attention to detail with the ability to meet strict deadlines
• Ability to work independently and manage changing priorities
• Experience supporting operations, field services, utilities, construction, or similar environments
• Experience maintaining employee records, schedules, and operational logs
• Previous experience in a high-volume administrative environment
• Dependability and accountability
• Strong organizational skills
• Willingness to help wherever needed
• Excellent communication and interpersonal skills
• Attention to detail and ability to multitask

Qualifications

Location: Carlsbad, CA

Pay Range: The approximate pay range for this position is between $18.00 and 23.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered