Administrative Assistant II

About the role

Health and Human Sciences Extension and Outreach (HHSEO) at Iowa State University is currently seeking qualified candidates for an Administrative Assistant II.

Responsibilities

• Provide executive-level administrative support to HHSEO leadership and support team.
• Cookordinate schedules, meetings, communications, and administrative activities.
• Serve as a primary point of contact for faculty, staff, and external stakeholders.
• Prepare and distribute professional communications and branded materials.
• Maintain confidentiality of sensitive information.
• Cookordinate logistics for professional development programs, meetings, and special events.
• Manage registrations, attendee tracking, room reservations, technology needs, and event evaluations.
• Cookordinate committee activities, communications, and speaker coordination.
• Recruit, train, supervise, and assign work to student employees.
• Support hiring and onboarding activities.
• Provide guidance on departmental and university policies and procedures.
• Respond to inquiries from faculty, staff, and external partners.
• Support purchasing, P-card, travel, and reimbursement processes.
• Participate in professional development and training opportunities.

Qualifications

• A high school diploma or equivalent and 3 years of related experience.
• The successful candidate will possess the ability to manage multiple competing priorities while maintaining a high level of accuracy, professionalism, and attention to detail.
• Experience providing administrative support to executive or senior-level leadership.
• Demonstrated experience in complex calendar management and scheduling.
• Demonstrated experience coordinating complex meetings, conferences, or events involving multiple stakeholders.
• Demonstrated proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Demonstrated experience preparing executive-level correspondence, reports, presentations, and meeting materials.

Benefits

Commensurate with experience.

Pay

Commensurate with experience.

Schedule

12 month work period.