Administrative Assistant II

Responsibilities

• Performs a wide variety of administrative duties to assist the Plant Manager in the business operations
• Aids in the preparation of agendas, presentation and reports of various meetings and plant functions
• Greets and assists visitors to the Plant
• Maintains polite and professional communications via phone, email and mail
• Aids in coverage of main phone line
• Aids in scheduling plant meetings, which can include, but not limited to the following: scheduling meeting space, coordinating schedules, and responsibility for meals being provided
• Maintains plant personnel files and other sensitive records
• Distributes various daily, weekly, monthly and annual reports
• Makes travel, seminar and training arrangements for plant personnel
• Aids in planning events as needed for all activities and sustainability initiatives
• Aids Plant Office staff as necessary to complete daily activities and perform other duties as assigned
• Updates visual boards (posters, PowerPoint, etc.) at the plant as needed, including with KPI data provided by managers
• Aids planner with printing purchase orders and assist in communicating or scheduling communication with vendors
• Aids the plant with inbound and outbound mail
• Aids Accounting Manager with various activities as needed
• Aids Accounting Manager with Payroll as needed

Requirements

• High school diploma; Associates degree preferred
• Three (3) to five (5) years experience in an administrative role
• Proficiency with various software applications including Microsoft Excel, Word, and Outlook
• Must have ability to learn additional software programs, such as HRIS systems, and others