Administrative Assistant I (Temporary Assignment)

About the role

This temporary Administrative Assistant position supports the Newton Hotel Family Shelter in Manhattan, serving families experiencing homelessness. The role involves administrative and office tasks while maintaining confidentiality of client, employee, and financial information. The assignment is anticipated to last approximately six months to one year, with a tentative end date established at the time of hire. As the assignment nears completion, the selected candidate will be encouraged to explore other opportunities within the organization.

Responsibilities

• Manage day-to-day office functions, equipment maintenance, and janitorial activities.
• Coordinate paper and electronic documentation, including receiving, routing, and filing of invoices, reports, correspondences, contracts, and forms.
• Prepare reports, correspondences, purchase orders, and forms, ensuring timely and accurate reporting within the program and to outside entities.

Requirements

• 60 college credits plus two years’ experience in a related field or a satisfactory combination of education and experience.
• Excellent written and verbal communication skills, including business writing.
• Ability to work well with others, prioritize tasks, and take initiative.
• Professional oral and written communication skills in Spanish to interact with Spanish-speaking clients.
• Intermediate knowledge of Microsoft Word and Excel.

Benefits

Full-time employees enjoy an exceptional comprehensive benefits package, including:

• Medical, dental, and vision coverage.
• Prescription coverage.
• Life insurance.
• Retirement plan.
• Tuition reimbursement.
• Paid time off, including a paid birthday holiday.
• Additional benefits supporting health, well-being, and personal growth.

Learn more about our staff and culture.