Administrative Assistant I- Neurology

Responsibilities

• Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.
• Affords assistance with budget preparation and is accountable for monitoring and maintaining records of expenses for variance reporting.
• Affords assistance in the planning and logistical coordination of meetings and office activities, forums and conferences.
• Might review and revise brochures, announcements or other informational items regarding program and/or departmental operations.
• Drafts, edits and formats materials such as flyers, leaflets and letters.
• Might draft minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribe dictation as needed.
• Presents purchase orders, change orders, check requests and petty cash vouchers.
• Processes and follows up on tuition and other forms of reimbursement for assigned staff.
• Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
• Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
• Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.
• Might screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
• Might maintain employee and/or patient files.
• Might assist in processing payroll and/or maintaining the PTO system for the department.
• Might track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
• Two to three years administrative or medical office experience required.

About the Role

The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details.

Employer Description

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally.

News

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.