Administrative Assistant I/II

About the role

The Office of Juvenile Affairs (OJA) is seeking an Administrative Assistant to support the operations at Central Oklahoma Juvenile Center in Tecumseh, Oklahoma. This position offers administrative support to program areas and serves as an assistant to or provides administrative support to an administrator or an official.

Responsibilities

• Participates in projects as team member or team leader.
• Develops and implements special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties.
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
• Collaborates with internal and external customers.
• Establishes educational and/or training programs.
• Interviews callers, arranges appointments, and performs other office tasks and duties.
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.
• Trains or mentors other staff.
• Supervises subordinate staff.

Qualifications

• Education and Experience: Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.
• Special Requirements: Willingness to fulfill job-related travel, valid Oklahoma driver’s license, passing OSBI and FBI background check, and a trial period of 12 months.

Skills

• Knowledge of spelling, punctuation, and business English.
• Knowledge of business mathematics.
• Knowledge of modern office methods and procedures.
• Ability to establish and maintain effective working relationships with internal and external partners, customers, and staff.
• Ability to maintain confidentiality.
• Ability to interpret and respond to inquiries at various levels of complexity in accordance with agency policy.

Benefits

Annual Salary: $37,353
Comprehensive Health Coverage
Flexible Spending Accounts
Retirement Savings Plan
15 days of vacation and 15 days of sick leave the first year for full time employees.
11 paid holidays a year.
Employee Assistance Program
Longevity Bonuses
Training Opportunities