Administrative Assistant I (Flushing YMCA)

Key Responsibilities

• Ensure the health, safety, and well-being of participants in the program by providing appropriate supervision at all times.
• Maintain accurate program documentation (attendance, sign-in/out forms, behavior reports, incident reports, and accident reports, as appropriate).
• Maintain attendance online systems, AS400, Youthservice.net, and support Youth and Family data check work.
• Prepare attendance sheets and binders for all Pre-K and 3-K programs.
• Work cooperatively with professional staff, teachers, and other program and school staff.
• Promote an inclusive, welcoming, and respectful environment that embraces the diversity of all participants.
• Create and maintain a strength-based, youth-focused atmosphere that is consistent and sensitive to the needs of participants with learning, emotional, or behavioral differences.
• Serve as a positive role model for participants.
• Work with DOE school staff to ensure attendance and paperwork are collected (lesson plans, attendance sheets, etc.).
• Provide administrative assistance to other branch departments as needed.
• Organize special events and outreach.

Desired Skills & Experience

• Associate’s degree and experience in a related field, or equivalent experience required.
• Bachelor’s degree preferred.
• Minimum of one (1) to three (3) years of administrative experience and experience working with staff and volunteers.
• Knowledge of Microsoft Excel, Word, Publisher, and PowerPoint.
• Excellent interpersonal communication, both written and oral, as well as project management and organizational skills.

Benefits

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization. If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.