Administrative Assistant I - Education

About the role

The Administrative Assistant I – Education provides high-quality administrative support to the Chairperson and full-time and part-time faculty within the Education department, ensuring the department operates efficiently and professionally while fostering a welcoming, collaborative environment. This is a diverse department that includes Early Childhood Education (ECE), Interpreter Education (ASL), Elementary Education (ELEE), Mathematics Education, and Tartan TOPS.

Responsibilities

• Maintain regular departmental business hours and provide customer service to students, faculty, and stakeholders
• Serve as the primary front-office contact for the department, responding to inquiries and directing individuals to appropriate resources and personnel
• Assist students and faculty members efficiently and in a timely manner
• Demonstrate personable communication skills with students, faculty, and stakeholders
• Maintain departmental calendars to include the Chair and some Faculty members as needed
• Coordinate, order, process, receive and log office supplies
• Prepare, format, proofread, and distribute correspondence, reports, forms, and other departmental documents
• Process incoming and outgoing mail correspondences
• Process and duplicate materials
• Maintain familiarity with Sinclair’s website, Colleague, and Portal to retrieve data requested by dept. chairperson and faculty
• Process faculty payload, requisitions, purchase orders, food requests, textbook adoptions, work orders, and other budget related items when requested
• Process travel request forms, SSA and SSPA forms
• Input EDU schedules w/registration office and coordinate classroom requests
• Schedule testing for ASL Proficiency Exams
• Plan and organize departmental meetings and activities, including prepare and maintain agendas, materials and minutes
• Schedule Interpreters for Deaf faculty and staff
• Perform other duties related to the department when assigned and needed to the operation and needs of the Education Department

Requirements

• Minimum of a high school diploma or equivalent required; associate’s degree preferred
• Minimum of two (2) years of work experience in an office setting required
• Strong computer skills with proficiency in Microsoft Office and current working knowledge or ability to learn Sinclair/departmental databases required
• Ability to work on multiple tasks simultaneously while providing great attention to detail and meeting all necessary deadlines required
• Professional communication skills to include oral and written required
• Ability to take initiative on departmental tasks required
• Ability to work with individuals with a range of intellectual abilities required
• Current working knowledge of ASL, ECE, ELEE program curriculum and SCC’s admission requirements preferred
• Ability to communicate effectively through American Sign Language (ASL) preferred

Pay

The salary for this position begins at $35,194.00 and is determined commensurate with education and experience.

Benefits

• Tuition waiver for employee for all Sinclair courses and programs
• Support for continued professional development, including tuition reimbursement for other universities and colleges
• OPERS pension participation, with 14% employer contribution
• 3+ weeks of personal and vacation leave, 3+ weeks of sick leave annually
• 14 days of annually observed company holidays
• Expansive and competitive insurance programs, including an HSA with annual employer contribution available
• High quality programs and events for work-life balance