Administrative Assistant I

Key Accountabilities

• Manage the accounts payable and receivable process.
• Obtain purchase Orders, validate and process invoices.
• Contact vendors regarding discrepancies.
• Review, transmit and Manage weekly payroll process.
• Reconcile any issues that occur.
• Aid the General Manager with the month end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.
• Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of manager’s area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner.

Required Education and Experience

• A High School Diploma or Equivalent.
• Two years using MS Excel, MS Word and an email system.
• Three years related experience, preferred.
• Two years experience with accounts receivable and accounts payable, preferred.