Administrative Assistant - Hybrid

We’re the world’s leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value – across borders, through cities and overseas. No other organization can address the scale, precision, pace, and trust that this demands, and we’re proud to support the global economy.

About Us

Sixty-five years ago, Swift was founded to find a better way for the global financial community to move value—reliable, safe, and secure. Today, we continue to innovate, testing exhaustively before implementing quickly in a connected and exciting era. With a presence in 200+ countries and legal territories, serving a community of more than 12,000 banks and financial institutions, Swift is unique in its dedication to trust and excellence.

What to Expect

• Provide day-to-day administrative support to senior leaders
• Manage ad hoc administrative requests requiring discretion, prioritization, and follow-through
• Maintain leadership support materials (minutes, action logs, presentations) as needed
• Manage incoming communications, screen correspondence, email according to the manager's and department's priorities
• Route and answer routine correspondence not requiring manager's attention, prepare more complex correspondence for approval by team leader, draft and type material often of a technical/confidential nature
• Collect and prepare appropriate material for reports, meetings, presentations, and conferences within procedures
• May attend and minute team meetings or periodic site management meetings
• Organize and maintain files of manager's and department's correspondence and records, following up on pending matters
• Manage travel requests, expenses, and financial administration
• Plan and organize logistics for internal events and team activities
• Manage manager's agenda and coordinate arrangements for a variety of internal and external meetings, travels, and accommodations
• Demonstrate awareness of policies, processes, and procedures and suggest improvements where appropriate
• Manage access, visitors, distribution lists, and organizational readiness
• Manage site operations, facilities, office for Manassas

What Will Make You Successful

• 3 to 5 years prior administrative assistant experience
• Ability to manage multiple tasks simultaneously, set priorities, and work both independently and in a team environment
• Strong attention to details
• Proficiency in working with MS Office tools
• Proficiency in maintaining team shared websites, creating reports, or team newsletters
• Familiarity with AI tools to enhance productivity in administrative tasks
• Excellent customer service skills
• Able to identify and resolve problems in a timely manner
• Good planning and organizational skills

Pay & Benefits

The estimated salary range for a new hire in this position in Virginia is $59,343.00 USD Annual MINIMUM to $110,209.00 USD Annual MAXIMUM. Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. Our compensation packages include a competitive base salary and bonus opportunity for all employees contingent on personal and company performance. Our generous benefits program includes medical, dental, vision, and life insurance with no premium costs for employees and their families, and a retirement plan plus matching 401k.

We give you the freedom to be yourself. We are creating an environment of unique individuals—like you—with different perspectives on the financial industry and the world. A diverse and inclusive environment in which everyone’s voice counts and where you can reach your full potential. We are committed to an inclusive and accessible recruitment process. If you require a reasonable accommodation related to accessibility during your application or interview, please contact accessibility-Sysgroup@swift.com or indicate this in your application. Please note that this mailbox is not monitored for general recruitment enquiries and should only be used for accessibility or accommodation-related requests (for example related to vision, hearing, or neurodiversity).

Don’t meet every single requirement? At Swift, we are dedicated to building a workplace where people can bring their full selves and ideas to the team, so if you are excited about this role, we encourage you to apply even if you do not meet every single qualification.