Administrative Assistant - Hybrid

Description AllOne Health is in the business of care; and service is what matters most. As a leader in workplace behavioral health, we’ve proven that a company’s success is directly linked to the health and well-being of their employees. By joining our team, you will make a difference in the lives of our clients and their communities. The meaningful work that we do includes counseling, providing work-life resources, wellness and more through our Employee Assistance Programs (EAP). We are currently seeking a full-time Administrative Assistant. This is a full-time, exempt position working hybrid in our Wilkes Barre, PA office location. Position Summary The Administrative Assistant role will be responsible for ensuring smooth day-to-day operations, enhancing executive productivity, and maintaining exceptional organizational efficiency across multiple departments. Salary Range: $50,000 - $65,000/year Key Accountabilities & Duties Executive SupportProvide high-level administrative support to finance, operations, HR, and executive leadership based in our Wilkes-Barre office.Manage complex calendars, coordinate internal and external meetings, and handle scheduling logistics across departments.Prepare and edit correspondence, presentations, spreadsheets, and other executive-level documents.Assist with board-related materials, confidential documents, and sensitive communications.Coordinate travel arrangements, itineraries, and expense reports for executives as needed.Always maintain discretion and handle confidential information with absolute professionalism.Office Administration & Operational SupportServe as a central point of contact for the Wilkes-Barre office and support general office operations.Organize files, maintain records, and support compliance-related documentation.Support onboarding processes for new hires, including coordination of materials and scheduling required sessions.Assist with special projects, research assignments, and cross-department initiatives.Notary & Corporate ErrandsAct as an in-house Notary Public, handling notarization of corporate documents, benefits forms, HR paperwork, and other official materials.Coordinate courier needs and run light corporate errands (e.g., document drop-offs, banking, post office runs, supply pickup) as necessary.Support executive signature processes and maintain logs for notarized or executed documents. Qualifications Required Qualifications:3+ years of administrative or executive assistant experience (preferably supporting senior leadership).Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and general tech-savviness including the use of AI.Exceptional written and verbal communication skills.Highly organized with strong attention to detail and the ability to manage multiple priorities.Must be a Notary Public or willing to obtain certification shortly after hire (company-sponsored).Must have a reliable vehicle and a valid driver’s license.Running business-related errands, as needed. Mileage will be reimbursed.Ability to maintain strict confidentiality and professionalism.Preferred Qualifications:Experience supporting multiple executives simultaneously.Background in healthcare, behavioral health, professional services, or corporate operations.Experience handling HR or finance-related administrative work. Company Perks We don’t want you to wait - Immediate medical (Blue Cross/Blue Shield), dental, and vision insurance is availableSelf-Care is a top priority – We offer desirable work schedules and a generous amount of Paid Time OffThinking about your future? – We have a 401(k) retirement program with a company matchOf course, we know that life happens - Employee Assistance Program (EAP) benefits are available to you and your family…and many more! AllOne Health is an AA/EO employer and actively seeks candidates from diverse backgrounds. Salary Description $50,000 - $65,000/year