Administrative Assistant, Health Suite, Penndale Middle School

North Penn School District seeks to develop a community that values and adapts to diversity, acknowledging, respecting, and celebrating racial and cultural differences. Through culturally proficient staff, equitable structures, and partnerships with families and students, the district empowers all members to learn, grow, and appreciate one another.

About the role

Performs secretarial functions in the school health suite, including daily typing, filing, photocopying, and distributing courier and postal mail for nurses. Uses knowledge of district and building procedures to complete assigned functions and assists nursing staff in the operation of the health suite.

Responsibilities

• Schedules student appointments and prepares passes for school immunization programs, dental visits, and physicals.
• Sends follow-up referrals to parents for recommended dental work or doctor visits.
• Provides students with bandages, ice, contact lens solution, or personal items as appropriate.
• Requests health records from previous schools for incoming students and forwards records for withdrawn students.
• Prepares follow-up passes for students missing scoliosis, height, weight, vision, or hearing screenings.
• Records student absences or tardies on treatment cards.
• Maintains a welcoming ambiance in the health suite waiting area.
• Assists in closing the health suite at the end of the school year, storing equipment and medical files for summer.
• Changes file drawers and prepares new folders for the new school year.
• Files incoming 7th-grade records and treatment cards from elementary schools.
• Pulls 9th-grade records and treatment cards to forward to the high school.
• Observes all district policies and administrative regulations regarding attendance, confidentiality, and community relations.
• Performs additional duties as assigned by supervisor.

Requirements

• High School Diploma.
• Minimum two years of secretarial experience.

Skills

• Interpersonal and communication skills.
• Organizational skills and ability to handle multiple tasks.
• Ability to maintain confidentiality.
• Word processing and typing skills.
• Experience with general office equipment (Fax, Xerox, telephone systems).

Schedule

7 hours/day, 35 hours/week, 187 days/year.

Physical Requirements

Sedentary work: involves sitting most of the time. Incumbent should be able to exert up to 10 lbs of force occasionally and/or a negligible amount of force constantly to lift, carry, push, pull, or move objects.