Administrative Assistant (Grade 8)

This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer.

About the Role

Performs and coordinates a variety of secretarial, technical, organizational, and administrative activities of a responsible nature to support a work unit or staff. Coordinates, processes, and compiles records, data, and other materials used by others in the tasks associated with their duties. May perform specialized functions within a work unit.

• Oversees administrative workflow of business unit; applies specific knowledge of policies and procedures to organize and coordinate work, relieving the work unit of routine administrative detail.
• Exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions.
• Tracks department issues and ensures effective communication of operational information and activity summaries.
• Composes correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the assigned work unit.
• Creates, edits, and processes memoranda, legal and technical documents, and other communications.
• Maintains department files, resources, and reference materials; collects and compiles statistical data.
• Develops and creates a variety of technical and statistical files and reports; updates manual and computer records and tracking systems.
• Creates management reports; maintains personnel and administrative files; researches files and computer databases.
• Ensures all administrative actions comply with court policy, procedures, and guidelines.
• Utilizes court computer systems to input, access, retrieve, and review confidential data.
• Provides information and assistance to visitors and others having business with the court; resolves problems and responds to customer service inquiries within scope of authority.
• Screens and routes calls to appropriate individuals, takes and delivers messages.
• Provides advice and assistance to staff on compliance with laws, rules, and regulations.
• Maintains absolute confidentiality of work-related issues, records, and court information.
• Refers matters requiring policy interpretation to supervisor for resolution.
• Coordinates special projects and assignments as directed; may take meeting minutes as assigned.
• Performs related duties as required or assigned.