Administrative Assistant, Golf Shop

Job Responsibilities

• Receives incoming phone calls and appropriately handles or directs the call.
• Types memos, correspondence and files department documents and forms.
• Edits and updates documents utilized by all Golf Shop employees.
• Maintains the calendar for Senior Director, Golf Professionals, schedules appointments and coordinates gate access notifications.
• Reconciles the cash register and maintains petty cash fund.
• Communicates with Accounting on purchase orders and accounts payable purchase orders.
• Processes and sorts incoming/outgoing mail.
• Maintains contact information for the Golf Shop.
• Purchases office supplies and maintains appropriate inventory.
• Collaborates with Housekeeping on green jacket inventory and storage.
• Coordinates the maintenance of all office equipment in the Golf Shop.
• Collaborates with tailor on green jacket alterations.
• Updates spreadsheet to account and track all green jacket activity including inventory, sale and alterations and storage between Golf Shop and Housekeeping.
• Greet and provide professional and courteous assistance to Members and guests in the sale of golf shop merchandise and apparel.
• Operates a cash register for purchases.
• Performs other duties which are deemed by management to be an important part of the job.

Qualifications

• Must have working knowledge of Microsoft Word and Excel computer applications.
• Effective oral and written communication skills.
• Good time management skills with the ability to prioritize multiple tasks effectively.
• Effective customer service skills.
• High attention for detail.
• Advanced organizational skills.
• Basic math skills.