Administrative Assistant - Global Clinical Development Team

Responsibilities

• Collaborate closely with administrative professionals across regions within Global Clinical Development to drive consistency and operational excellence
• Promote transparency and adherence to internal processes for smooth workflows among assistants
• Manage and coordinate complex executive calendars, prioritizing strategic objectives and resolving conflicts
• Act as a trusted partner and gatekeeper to the Head of Clinical Development Immunology, upholding professionalism and confidentiality
• Anticipate needs and proactively address gaps to ensure seamless daily operations
• Cover domestic and international travel with detailed itineraries and real-time adjustments
• Oversee expense reporting, invoicing, budget tracking, and administrative financial activities per policies
• Plan and execute internal/external meetings (leadership events, offsites, governance forums) with organized agendas and follow-ups
• Maintain organized, compliant records for documents, contracts, and correspondence
• Support onboarding of new team members, including logistics, systems access, and stakeholder connections

Requirements

Minimum Qualifications:

• High School diploma or GED and 5+ years of administrative assistant experience

Preferred Qualifications:

• Demonstrated experience supporting international teams and stakeholders across multiple regions (US and EU), with a track record of coordinating globally dispersed activities
• Experience supporting executives in a global, cross-border environment
• Familiarity with international travel coordination, including visa processes and requirements
• Strong interpersonal skills with a collaborative approach
• Exemplary organizational, planning, and time-management abilities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); familiarity with Outlook, Teams, and related tools
• Poised, composed, positive, and solution focused