Administrative Assistant - Geriatric and Palliative Medicine

About the role

Under general supervision, perform routine administrative duties requiring general knowledge of organizational policies and procedures.

Responsibilities

• Coordinate and maintain calendars for assigned faculty, APPs, and staff, including clinical and academic schedules; identify and resolve scheduling conflicts; coordinate meetings, events, and travel as needed.
• Provide administrative support to faculty, APPs, and staff, including correspondence, reports, documents, absence requests, CV/resume updates, faculty promotion materials, and other departmental needs.
• Coordinate administrative aspects of faculty and APP recruitment, onboarding, departures, and credentialing/re-credentialing.
• Assist with learner rotation schedules, precepting, and continuing medical education activities.
• Demonstrate proficiency with Microsoft 365, Zoom, and Teams for scheduling, document preparation, and communication.
• Prepare, proofread, and distribute correspondence, reports, memoranda, and other documents.
• Process payment requests, requisitions, and invoices; order and track office supplies.
• Answer and relay telephone calls, resolve routine inquiries, greet and direct visitors, and manage incoming and outgoing mail and faxes.
• Maintain records and files and provide backup administrative support and assistance with special projects as needed.

Skills

• Knowledge of computers and clerical procedures
• Customer service standards
• Collaboration and information management
• Microsoft 365 (Outlook, Word, Excel, PowerPoint, and Teams)
• Workday
• Virtual conferencing (Zoom/Teams)
• Organization and time management

Qualifications

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum required education: High school diploma
• Minimum required experience: 3 years

Physical Requirements

• Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
• Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids.
• Work is performed in an environmentally controlled environment.

Sensory Acuity

• Ability to detect and translate speech or other communication required.
• May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Benefits

• Outstanding healthcare coverage, including health, vision, and dental, along with flexible spending options
• 403B retirement package
• Competitive vacation and paid holidays
• Tuition reimbursement
• Paid parental leave
• Employee & Family Assistance Program (EFAP)
• Pet insurance
• On-campus fitness facility, offering onsite classes
• Additional discounted rates on select cell phone plans, local fitness facilities, Milwaukee recreation, and entertainment

For a brief overview of benefits, see: Benefits Overview