Administrative Assistant (Full-Time/Day) Center City

Job Duties

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Manages complex calendars, schedules meetings, and coordinates appointments using Outlook, Teams, and other organizational tools.
• Serves as a primary point of contact by managing incoming calls, emails, and correspondence; prioritizes and routes communications appropriately.
• Prepares, edits, and distributes reports, presentations, and other business documents with a high level of accuracy and professionalism.
• Maintains sensitive and confidential information, including personnel records and organizational data, in accordance with established policies.
• Captures and follows up on meeting notes and action items.
• Captures and follows up on meeting notes and action items.
• Captures and follows up on meeting notes and action items.
• Coordinates meetings and events, including logistics, materials preparation, and follow-up activities.
• Processes incoming and outgoing mail and supports document handling, scanning, and recordkeeping activities.
• Provides general administrative support as needed, including assisting team members and contributing to special projects.
• May provide guidance or informal support to less experienced staff, as applicable.

Minimum Qualifications

• A High School Diploma/GED
• One year of administrative or clerical experience required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams.
• Strong organizational and time-management skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail and accuracy in work output.
• Professional interpersonal skills with the ability to interact effectively at all levels of the organization.
• The ability to handle sensitive information with discretion and maintain confidentiality.
• Self-motivated, dependable, and capable of working both independently and as part of a team.

Additional Qualifications

• Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use.