ADMINISTRATIVE ASSISTANT (FULL TIME)

About the role

Located at Shawnee Public Schools, 326 Union Avenue, Shawnee, OK 74801. Responsible for clerical functions and administrative support of food service programs.

Responsibilities

• Answer telephones and direct inquiries in a professional and client‑centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, student's parents and supervisor.
• Complete and maintain accurate and up‑to‑date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment – using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Requirements

Prior administrative experience is required.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Medical (full‑time only)
• Dental (full‑time only)
• Vision (full‑time only)
• Life Insurance/AD&D (full‑time only)
• Disability Insurance (full‑time only)
• Commuter