ADMINISTRATIVE ASSISTANT (FULL TIME AND PART TIME)

About the role

TouchPoint is hiring immediately for full‑time and part‑time Administrative Assistant positions at Ascension St John Medical Center, 1923 South Utica Avenue, Tulsa, OK 74104. The role is responsible for clerical functions and administrative support of food service programs.

Responsibilities

• Answer telephones and direct inquiries in a professional and client‑centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up‑to‑date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment – using computer, ensuring addition is correct and checking item prices against bid specifications, confirming there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end‑of‑month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain a clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Requirements

• Previous Google Docs and Microsoft Excel experience is required.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws
• Full‑time only: Medical, Dental, Vision, Life Insurance/AD&D, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)

Pay

Pay Range: $18.00 per hour to $20.00 per hour.

Schedule

Full time and part time schedules. 8:30 am to 3:30 pm, days may vary. More details upon interview.