ADMINISTRATIVE ASSISTANT (FULL TIME AND PART TIME)

Location: 175 Forest Street, Waltham, MA 02452. Online applications accepted only.

Schedule

Full time and part time schedules; days and hours may vary. Details provided upon interview.

Pay

$28.00 per hour to $34.00 per hour.

About the role

As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below.

Responsibilities

• Schedules meetings and conference calls, including reserving meeting rooms, organizing setups, and setting up bridge lines.
• Assists in managing calendars and tracking PTO.
• Handles incoming calls and correspondence and responds independently as directed.
• Maintains office supply inventory and orders supplies.
• Prepares memorandums outlining and explaining administrative procedures and policies.
• Arranges programs, events, or conferences including booking facilities and caterer as needed.
• Directs preparation of records such as agendas, notices, and minutes.
• Monitors company credit card transactions and prepares expense reports.
• Books travel plans and itineraries and compiles documents for travel-related meetings.
• Performs other duties as assigned.

Requirements

• Three years of related administrative assistance experience in a fast-paced organization is required.
• Proficient computer skills.
• Prior catering experience is required.

Benefits

Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits:

• Medical
• Dental
• Vision
• Life Insurance/ADD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods.