Administrative Assistant for Quality Assurance

Core Responsibilities

• Provide administrative support to the Quality Leadership Team.
• Manage calendars, schedule meetings, and coordinate priorities across multiple leaders.
• Aid in onboarding activities, shared mailboxes, distribution lists, and departmental administrative processes.
• Cook up quality committee meetings, including scheduling, agendas, meeting materials, logistics, and communications.
• Record, distribute, and maintain meeting minutes and action item logs.
• Track committee action items, monitor deadlines, and follow up on outstanding tasks.
• Maintain quality documentation, including policies, procedures, forms, and records using document control practices.
• Track internal and external audits, surveys, assessments, and documentation deadlines.
• Support preparation for accreditation, regulatory reviews, and audit readiness activities.
• Maintain dashboards, trackers, reports, and SharePoint Lists using Microsoft 365 tools.
• Update and maintain the Quality SharePoint site, ensuring documents and resources remain accurate and current.
• Compile reports and quality metrics for leadership review.
• Order and maintain office supplies, refreshments, and meeting materials.
• Cook up purchasing activities and vendor communications.
• Serve as a professional point of contact for department stakeholders and visitors.

Requirements

• A high school diploma or equivalent required.
• An associate degree or higher preferred.
• Minimum two (2) years of administrative experience supporting leadership or committees.
• Experience in healthcare, compliance, quality, or other regulated environments preferred.
• Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Exceptional attention to detail and ability to maintain confidentiality.
• Experience with document control, reporting, or quality management processes preferred.

Qualifications

• High school diploma or equivalent required.
• Associate degree or higher preferred.
• Two (2) years of administrative experience supporting leadership or committees.
• Experience in healthcare, compliance, quality, or other regulated environments preferred.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Organizational, time management, and multitasking abilities.
• Written and verbal communication skills.
• Attention to detail and confidentiality.
• Experience with document control, reporting, or quality management processes preferred.

Skills

• Administrative support.
• Calendar management.
• Meeting coordination.
• Quality documentation.
• Document control.
• Data management.
• Report compilation.
• Office supply management.
• Purchasing activities.
• Professional communication.
• Attention to detail.

Benefits

• No-Premium Health Insurance.
• Tuition assistance and scholarships.
• Paid training and coaching.
• Career growth opportunities.
• Clear pathways to advancement.
• Laboratory support.
• Generous paid time off.
• Supportive scheduling.
• Compassionate, mission-driven team.

Pay

• $23.00 - $28.00/hour.

Schedule

• Full-time, non-exempt.