Administrative Assistant for Programs in PT and OT

Grade 103 | Regular, full-time (35 hours per week)

About the role

The Administrative Assistant manages the reception area and administrative suite for both the Programs in Physical Therapy and Occupational Therapy, graduate degree programs within the Department of Rehabilitation and Regenerative Medicine, Vagelos College of Physicians and Surgeons.

Responsibilities

• Meet and greet guests, students, faculty, and staff; answer phones.
• Order all supplies including office supplies and instructional supplies in CU Marketplace and/or use Columbia P-Card or Purchase Order.
• Process all invoices in ARC, create new vendors, and follow up on outstanding payments; communicate verbally and in writing with the Purchasing Office as needed.
• Coordinate and take the lead in resolving any purchasing-related issues and follow up as needed.
• Compile and process Travel and Business Expense Reports using Concur; serve as Travel Arranger in Concur.
• Use Columbia P-Card and Corporate Card following Columbia University guidelines and policies.
• Submit all requisitions for facilities and maintenance requests.
• Perform other related duties and responsibilities as assigned.

Requirements

• Bachelor’s degree or equivalent in education and experience required.

Preferred Qualifications

• Knowledge of finance, purchasing, and accounts payable processes, with experience using ARC preferred.
• Ability to prioritize multiple tasks, manage competing deadlines, and work independently with minimal supervision while exercising discretion and maintaining confidentiality.
• Strong communication skills, both verbal and written, with the ability to interact effectively with students, faculty, and staff in a professional manner.
• Excellent organizational, time management, multitasking, and problem-solving skills, with strong attention to detail and the ability to follow up on assignments and requests.
• Proficiency in Microsoft Office and other computer applications.
• Two years of related experience preferred.

Pay

Salary range: $66,300.00. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training.