Administrative Assistant - Fluvanna

Responsibilities

• Greet visitors and direct to appropriate person.
• Answer incoming calls and route to appropriate person.
• Maintain plant files and document control logs.
• Perform all word processing, with the exception of confidential information.
• Handle data entry for purchasing and accounts payable functions as directed by the Plant Controller.
• Perform backup duties for the Purchaser.
• Complete other tasks as requested by the Plant Controller.

Requirements

• Dependable, reliable and predictable attendance is required.
• Must possess a valid, in‑state motor vehicle operator’s license at all times.
• Physical demands: vision to read reports and use computer; hearing to communicate with co‑workers; ability to stand for long periods and walk throughout the plant; ability to bend, stoop, kneel, work in confined spaces; climb stairs/ladders and walk on platforms up to 80 feet; lift up to 75 pounds; moderate overhead reaching, lifting, grasping; ability to write, type, and use phone system.
• Working conditions: possible weekend/holiday work as workload requires; protective clothing and equipment required for plant site; participation in the Fitness for Duty Program (pre‑employment physical exam, drug screening, random drug screening during employment); extensive smoking restrictions in and around the facility.

Qualifications

• Ability to understand procedures and instructions specific to the area of assignment as would be acquired in four years of high school.
• Two years’ general office experience required.
• Excellent oral and written communication skills.
• Ability to use 10‑key by touch and type 45 words per minute.
• Experience with word processing and spreadsheet software required.

Skills

• Operates from specific and definite directions and instructions under moderate supervision.
• Makes decisions within prescribed operation guidelines.
• Handles regular, recurring work situations of moderate administrative complexity.
• Effectively communicates information to supervision and fellow plant personnel regarding administrative processes and provides suggestions for plant improvement.
• Performs duties to achieve an optimum cost‑benefit ratio.
• Ensures jobs are done right the first time and meets customer needs.