Administrative Assistant, Finance

Overview

The Finance Administrative Assistant supports the retail finance team in financial, administrative, and clerical duties related to financing and selling trucks and trailers. This is a full-time, on-site position.

Responsibilities

• Preparation and validation of documents for signing in a timely manner.
• Packaging, submitting, and following up on contract funding.
• Greet and assist internal & external customers with authenticity and appreciation for their business.
• Professionalism in serving as a liaison to outside finance institutions and banks.
• Prepare and process accounting and/or general ledger coding of funds received.
• Accurately manage flooring payoffs – understanding deadlines provided in banking covenants.
• Absorb and assist employees with administrative tasks as directed by supervisor.
• Maintain confidentiality in all customer transactions.
• Process title work, resolve title issues, and follow up on lien filing.
• Ability to communicate effectively with various state agencies, banks, and customers.
• Complete daily detailed data entry in multiple applications as directed in an accurate and timely manner.
• Take responsibility for staying abreast of changes in branch offerings and heavy-duty trucking industry terminology.
• Ensure quality control in all work completed in order to protect the organization’s bottom line.

Qualifications

• High school diploma or equivalent
• 1-3 years administrative experience, preferably in finance industry, sales, customer service, or dealership environment
• Exceptional customer service skills and ability to build relationships quickly
• Strong desire to be part of a team and remain flexible and adaptable
• Intermediate knowledge of Windows based PC applications such as Microsoft Office (including Outlook, Word, and Excel)
• Excellent oral and written communication skills in English
• Strong organizational and time management skills
• Ability to be dependable in attendance
• Knowledge of basic accounting functions desired but not required

Compensation

The base pay range for this position is $21.30 to $26.62.

Benefits

TEC provides its employees and their families with a full menu of health, wellness, and retirement benefits. New hires are eligible to participate in TEC Equipment’s comprehensive benefits plan the first of the month following their date of hire.

• Choice of two comprehensive medical plan options that include prescription drug coverage
• Choice of two dental plans that cover preventative and diagnostic care, basic and major services, and orthodontia for children
• Vision care, discounted hearing exams, and hearing aids
• 401(k) retirement savings plan with company contribution
• Life, accident, and disability insurance
• Employee Assistance Program (EAP)
• Education assistance
• Seven paid holidays, vacation accrual of at least 48 hours per year, and paid sick

Statements

All offers of employment are contingent upon successful completion of all applicable screenings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.