Administrative Assistant - FICCO Trading Group

About the role

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk. Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets. We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus. Our FICCO team is currently seeking an Administrative Trading Assistant to join their group supporting a few organizational leaders. This person will coordinate special events for the department, assist as needed on special projects, and provide daily travel and administrative support.

Responsibilities

• Manage and maintain calendars, including scheduling meetings, coordinating appointments, and prioritizing competing demands
• Plan and execute team events such as social interactions and industry conferences
• Plan team dinners if team members are visiting from other offices
• Anticipate department leader needs and proactively identify opportunities to improve organization, efficiency, and effectiveness
• Travel management and trip planning through travel system
• Prepare, validate and manage expense reports
• Other tasks/projects as needed

Requirements

• Bachelor’s Degree
• Minimum of 3 years of experience in a support function
• Expertise in Microsoft products including Outlook, Word, Excel, and SharePoint required
• Previous experience leveraging travel and expense systems, SAP Concur preferred
• Strong interpersonal and diplomacy skills with a high comfort level in dealing with senior management, directors and individuals at all levels, including external vendors
• Demonstrated ability to communicate ideas orally and in writing; strong writing and editing skills
• Exceptionally strong organizational skills with a demonstrated ability to deliver results in a fast-paced environment
• Ability to set priorities, handle multiple tasks, and meet deadlines
• Flexible and adaptable to rapidly changing priorities
• Ability to work independently, multi-task, be proactive and initiate action confidently with minimal supervision
• Ability to manage work and projects with a high level of accuracy and attention to detail
• High level of professionalism, good judgment and discretion in dealing with confidential situations
• Analytical, research, problem solving, decision-making and conflict resolution skills
• Tech-savvy, comfortable dealing with technology issues and proactive in finding ways to improve efficiency with available tools and resources
• Work as a team with other Administrative & Executive Assistants
• Provide back-up as necessary for team members

Benefits

• Group medical, pharmacy, dental and vision insurance
• 401k (with discretionary employer match)
• Short and long-term disability
• Life and AD&D insurance
• Health savings accounts
• Flexible spending accounts

Pay

The annual base salary range for this position is $70,000 to $90,000 depending on the candidate’s experience, qualifications, and relevant skill set. The position is also eligible for an annual discretionary bonus.