Administrative Assistant, Federal Programs and Elementary Learning Support

About the Role

The Camdenton R-III School District is seeking a dedicated individual to coordinate matters essential to the efficiency and effectiveness of the Office of Federal Programs and Elementary Learning and Assessment.

Responsibilities

• Grant Lifecycle Management: Lead the preparation, submission, and maintenance of the ESEA Consolidated Application, ePeGS budget grids, Amendments, and Final Expenditure Reports (FER).
• Audit & Monitoring: Maintain comprehensive digital and physical records (including Time and Effort, Inventory logs, and Program evaluations) to ensure the district is prepared for Tiered Monitoring and compliance reviews.
• Special Program Coordination: Manage documentation for Title I Schoolwide programs, Equitable Services for private schools, and Parent/Family Engagement requirements.
• Data Management: Assist in the collection and reporting of student and program data for state/federal outcome evaluations.
• Financial Oversight: Process purchase orders and requisitions, reconciling all grant spending with approved budgets to ensure allowable use of funds and timely spending (minimizing carryover).
• Expenditure Tracking: Maintain detailed tracking spreadsheets for all grants, including contracts, service agreements, vendor documentation, and grant-funded payroll/stipends.
• Project Logistics: Manage departmental calendars, project timelines, and strict compliance deadlines.
• Meeting Facilitation: Schedule meetings and prepare professional agendas, materials, and draft correspondence/reports.
• Stakeholder Relations: Serve as a professional liaison between district buildings, staff, and external agencies while maintaining strict confidentiality (FERPA).
• Perform other appropriate duties as assigned.

Requirements

• High School Diploma required; college degree preferred.
• Minimum of 2–3 years of administrative or clerical experience.
• Pass all background checks and screenings.
• Strong understanding of compliance-driven work and the ability to interpret complex grant regulations.
• Highly detail-oriented with a mastery of recordkeeping, database systems, and "audit-ready" documentation.
• Ability to work independently, prioritize multiple high-stakes projects, and meet strict deadlines.
• Ability to manage sensitive financial data and confidential student/staff information with absolute discretion.
• Strong problem-solving skills and the ability to work effectively across multiple district departments.

Preferred Qualifications

• Familiarity with Missouri DESE reporting systems and federal programs (Title I, II, III, IV, etc.).
• Experience with ePeGS, Infinite Campus, and SISFIN.
• Background in school district finance, grant management, or auditing.

Pay

Starting at $15.53 per hour (credit for up to 7 years of relevant experience or $17.53 per hour).

Schedule

177 days; 12 to 15 hours per week. Does not include a 30-minute lunch.