Administrative Assistant Executive

About the role

This position serves as administrative support to the District Engineer (DE) for District 2, which encompasses Cecil, Kent, Queen Anne's, Talbot, and Caroline counties. The main purpose is to independently serve as coordinator for the DE and projects handled by the office. This senior administrative position ensures target dates for work of the DE's senior support staff are completed as assigned, plans and implements organizational operations for the DE's Office, performs office management duties to maintain continual flow of daily operations, manages communications regarding projects, programs, and associated issues, and serves external customers including private citizens, special interest groups, elected officials, state and local agencies, and other private and public stakeholders.

Responsibilities

• Coordinate for the District Engineer and office projects
• Ensure target dates for senior support staff (traffic, construction, maintenance, utilities, engineering systems, administration) are met
• Plan and implement organizational operations for the DE's Office
• Perform office management duties to maintain daily operations
• Manage communications regarding projects, programs, and associated issues
• Serve external customers: private citizens, special interest groups, elected officials, state and local agencies, and other stakeholders

Requirements

• Possess a motor vehicle operator’s license valid in Maryland with fewer than four (4) points

Qualifications

• Education: Graduation from a standard high school or possession of a high school equivalency certificate
• Experience: Five (5) years of secretarial work
• Substitutions allowed:
  • Additional secretarial or clerical experience may substitute for required education on a year‑for‑year basis
  • An Associate of Arts degree in Secretarial Science from an accredited college may substitute for up to two years of the required experience
  • U.S. Armed Forces military service experience may substitute for education and experience on a year‑for‑year basis

Benefits

• Generous and competitive benefits package (MDOT)
• Excellent health and leave benefits
• 401(k) benefits
• Pension plan
• Free transit program
• Advanced education and training opportunities
• State Highway Administration recognized as a Training magazine Training APEX Awards winner for six consecutive years