Administrative Assistant, Events Services

About the role

The Administrative Assistant supports the day-to-day operations of Reid Castle Events, serving as the central point of communication, coordination, and administrative support for the department.

Responsibilities

• Maintain schedules, calendars, and administrative systems that support event operations.
• Schedule and coordinate meetings, appointments, and event-related logistics.
• Manage and distribute information among staff, including emails, reports, and communications.
• Manage and distribute information among staff, including emails, reports, and communications.
• Manage and distribute information among staff, including emails, reports, and communications.
• Manage and distribute information among staff, including emails, reports, and communications.
• Process vendor invoices for payment and assist with vendor coordination.
• Answer phone calls, respond to messages and emails, and greet clients and visitors.
• Create and maintain streamlined administrative systems that support team efficiency and event business operations.
• Assist with marketing initiatives for events and conference services hosted at Reid Castle.
• Maintain and update event listings on external event marketing platforms and websites.
• Cope with website updates and maintain web pages related to Reid Castle Events.
• Create or update marketing materials using Adobe Creative Suite, Canva, or templates.
• Prepare pre-flight design files for printing and coordinate print production.
• Obtain print quotes from vendors and review printer proofs to facilitate approvals.
• Maintain an event marketing project spreadsheet and manage marketing project tickets.
• Maintain an event content calendar.

Qualifications

• At least two years' related experience required.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Pay

This is a non-exempt position with an hourly rate of $25.30.

Schedule

Part-time, 29 hours or less per week.