Administrative Assistant - Event Services

We need to output only HTML fragment, using

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include sections only when posting has real specific content. We need to parse the job posting. We have: - Position Summary: description of role. Could be "About the role". So we can put

About the role

then

with the summary. - Position Responsibilities: list of duties. Should be

Responsibilities

then

• ... each bullet. - Minimum Position Requirements: includes education, experience, skills. Could be

  Requirements

  or maybe separate Qualifications and Skills. The instruction says we can use headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which sections have content. We have "Minimum Position Requirements" which includes education, experience, etc. Could be Requirements. Also there are skills listed: Strong organizational..., Excellent written..., Proficiency..., Ability to learn..., Strong customer service..., Ability to maintain confidentiality..., Ability to work independently... Those could go under Skills. Qualifications maybe education and experience. But we can combine. We also have "Benefits And Perks" with details: 36-hour work week, generous paid leave, health/life/income protection insurance, retirement program, free use of recreational/fitness facilities, eligibility for Public Student Loan Forgiveness after 10 years, tuition scholarships for employee and dependents. Also compensation: $31,378 for 12-month position. That's Pay. Schedule: maybe the 36-hour work week indicates schedule? Could be schedule: 36-hour work week. But we already used that in benefits. However schedule section could be separate if we have schedule info. The posting mentions "36-hour work week for a healthy work life balance". That's schedule info. So we could have a Schedule section with that detail. Benefits section could include other benefits. We need to avoid filler like "commensurate with experience". Not present. We must not repeat job title as heading. Not include Job ID etc. We must remove boilerplate: disclaimer, EEO, etc. Remove all that. We must preserve all substantive information. So we need to include all duties, responsibilities, requirements, skills, benefits, pay, schedule. We need to ensure we don't invent or summarize away detail. Keep specifics. Let's extract content. Position Summary paragraph: "The Administrative Assistant I provides administrative and operational support to the Director of Auxiliary Enterprises. This position serves as the primary point of contact for Dodson Auditorium and campus facility rental inquiries, coordinating scheduling, billing, and customer communications while providing general administrative support for Auxiliary Enterprises. The position plays a key role in ensuring efficient office operations, exceptional customer service, and successful coordination of campus events and facility rentals." We'll put that in

  . Responsibilities: There are several subheadings: Administrative Support, Facility Rental Coordination, Event Support, Office Operations, Customer Service. Under each there are bullet-like sentences (some are semicolon separated). We need to convert each duty into

• . We'll need to parse each sentence. Administrative Support bullet points: - Provide administrative support to the Director of Auxiliary Enterprises and Manager of Dodson Auditorium. - Manage calendars, schedule meetings, and coordinate appointments. - Prepare correspondence, reports, presentations, meeting agendas, and other documents. - Answer and direct phone calls, emails, and visitor inquiries. - Maintain electronic and paper filing systems. - Process purchase requisitions, invoices, budget transfers, and other administrative paperwork. - Assist with departmental budgeting by maintaining records and preparing reports. - Coordinate travel arrangements and meeting logistics as needed. - Maintain confidentiality of personnel, financial, and operational information. Facility Rental Coordination: - Serve as the primary contact for campus facility rental inquiries. - Coordinate reservations for Dodson Auditorium and other Auxiliary-managed facilities. - Prepare rental agreements, contracts, invoices, and event documentation. - Collect required insurance certificates, deposits, and supporting documentation. - Coordinate with Facilities, Information Technology, Campus Police, Custodial Services, KC Dining, Marketing, and other campus departments to ensure event readiness. - Maintain the facility rental calendar and communicate updates to all stakeholders. - Conduct facility tours for prospective renters. - Assist renters through the planning process and ensure excellent customer service before, during, and after events. - Track rental revenue and prepare monthly reports. Event Support: - Coordinate locations for meetings, receptions, conferences, and special events. - Prepare event schedules and distribute information to internal departments. - Assist with event setup coordination. - Provide on-site support for major events as needed. Office Operations: - Maintain departmental records, databases, and spreadsheets. - Monitor shared departmental email accounts and respond to or route inquiries appropriately. - Develop and improve office procedures to increase efficiency. Customer Service: - Provide professional customer service to students, employees, vendors, community partners, and facility renters. - Resolve routine customer concerns and refer complex issues to the appropriate supervisor. - Represent Auxiliary Enterprises in a courteous and professional manner. Now Requirements: Minimum Position Requirements: - High school diploma or GED required; Associate degree preferred. - Minimum of three years of progressively responsible administrative support experience. - Experience coordinating meetings, events, or facility scheduling preferred. - Strong organizational and time management skills with the ability to prioritize multiple projects simultaneously. - Excellent written and verbal communication skills. - Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. - Ability to learn college software systems. - Strong customer service and interpersonal skills. - Ability to maintain confidentiality and exercise sound judgment. - Ability to work independently while collaborating effectively with multiple departments. We could split into Requirements (education/experience) and Skills (the rest). But we have both Requirements and Skills headings allowed. Let's decide: Requirements: education and experience. - High school diploma or GED required; Associate degree preferred. - Minimum of three years of progressively responsible administrative support experience. - Experience coordinating meetings, events, or facility scheduling preferred. Skills: the rest (organizational, communication, proficiency, etc.) But we also have "Supervisory Responsibilities 0 Full-Time Direct Reports 2 Part-Time Direct Reports". That's not a heading we need; we could include as a brief note maybe under Responsibilities? But it's not a duty; it's supervisory info. The instruction says preserve ALL substantive information; do not invent or summarize away detail. So we should include that info somewhere. Could be under Responsibilities as a bullet? Or maybe under a separate section like "Supervisory Responsibilities" but we don't have that heading in allowed list. We could incorporate into Responsibilities as a bullet: "Supervises 0 full-time and 2 part-time direct reports." However the posting says "Supervisory Responsibilities 0 Full-Time Direct Reports 2 Part-Time Direct Reports". That's a statement. We'll include as a bullet under Responsibilities. Physical Demands And Work Environment: "Work is normally performed in a typical interior/office work environment.No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 50 pounds.No or very limited exposure to physical risk." This is substantive; we could include under Responsibilities or maybe a separate section like "Work Environment" but not in allowed headings. Could add as a bullet under Responsibilities. Safety: "Provide resources for safe operation of units. Create and support workplace safety." That's also substantive; could be bullet. But we need to avoid boilerplate; these are not boilerplate. So include. Now Benefits And Perks: we have details. - 36-hour work week for a healthy work life balance as well generous paid leave time. - Health, life, and income protection insurance are provided. - An excellent retirement program through the Teacher Retirement System. - Full Time employees have free use of the college’s recreational/fitness facilities. - Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service. - Tuition scholarships are for the employee and dependents. Compensation: "Compensation for this 12-month position is $31,378." Thus Pay section: $31,378 annual. Schedule: The 36-hour work week is schedule info. Could be separate Schedule section: "36-hour work week." But we already used that in Benefits. However we could keep it in Benefits and not have Schedule section (since schedule info is already there). The instruction: "Prefer a few substantive sections over many thin ones." So we could combine schedule into Benefits or have a separate Schedule section only if we have distinct schedule info beyond benefits. Since we have schedule info, we could put it in Benefits as part of work week. But we also have a Benefits section that includes other benefits. It's okay to have schedule info inside Benefits. However we have a separate Schedule heading allowed; we could create Schedule section with "36-hour work week." But then Benefits would lose that detail. To avoid duplication, we could put schedule in Schedule section and keep other benefits in Benefits section. That seems reasonable: Schedule: 36-hour work week. Benefits: health/life/income protection insurance, retirement program, free recreational/fitness facilities, eligibility for PLSF after 10 years, tuition scholarships for employee and dependents. Pay: $31,378. Now we need to ensure we don't create sections with filler like "not specified". All sections have content. Now we need to output only HTML fragment, no /, no markdown fences. We'll produce:

  About the role

  ...

  Responsibilities

  • ...
  ...

  Requirements

  • High school diploma or GED required; Associate degree preferred.
  • Minimum of three years of progressively responsible administrative support experience.
  • Experience coordinating meetings, events, or facility scheduling preferred.

  Skills

  • Strong organizational and time management skills with the ability to prioritize multiple projects simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Ability to learn college software systems.
  • Strong customer service and interpersonal skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Ability to work independently while collaborating effectively with multiple departments.

  Benefits

  • Health, life, and income protection insurance are provided.
  • An excellent retirement program through the Teacher Retirement System.
  • Full-time employees have free use of the college’s recreational/fitness facilities.
  • Full-time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
  • Tuition scholarships are available for the employee and dependents.

  Pay

  Compensation for this 12‑month position is $31,378 per year.

  Schedule

  36‑hour work week.

  We might also include the supervisory responsibilities and physical demands etc. Where to put? Could add to Responsibilities as additional bullets. Let's add bullets under Responsibilities: - Supervisory responsibilities: 0 full-time direct reports, 2 part-time direct reports. - Work is normally performed in a typical interior/office work environment; no or very limited physical effort required, but occasional lifting/moving up to 50 pounds may be needed; very limited exposure to physical risk. - Provide resources for safe operation of units and create/support workplace safety. We should ensure we don't break any rule: we are preserving all substantive info. Now check for any other substantive info: "Position Summary" we used. "Position Respons