Administrative Assistant/Entitlements Specialist

Major Functions

• Establish a liaison with social service agencies to expedite and ensure that residents receive appropriate benefits and that all funding guidelines, policies and procedures are followed.
• Receive resident applications, schedule interviews, provide admission response and coordinate all admissions.
• Interview new inductees for SSI/SSD eligibility; fill out applications/requests for benefits; if needed obtain interim PA/Medicaid.
• Prepare daily census, weekly/monthly reports; forward to appropriate government offices.
• Maintain tax credit files on tenants.
• Cookordinate and ensure appropriate escort/advocacy for benefit court hearings for residents and other related hearings, meetings, etc.
• Cookordinate medical documentation of resident impairment.
• Submit copies of Medicaid cards to collaterals, clinics, hospitals, etc. as needed.
• Maintain files on resident identification and other pertinent materials affecting entitlement.
• Submit billing on resident’s fees to appropriate program participants.
• Perform as bursar and distribute monthly resident PNA.
• Maintain and update accounts on all active cases.
• Educate residents regarding entitlements. Work closely with resident’s case manager to facilitate successful discharge planning.
• Cookordinate referral for all entitlements at time of discharge (i.e., SSI/SSD, Medicaid, Food Stamps) to ensure smooth transition to new address or program.
• Organize and maintain all tax credit documentation.
• Maintain minutes for staff meetings, case conferences, community meetings, etc.
• Track and distribute employee paychecks.
• Attend regular scheduled staff meetings.
• Attend all required in-service training seminars.
• Meet monthly for supervision with Clinical Supervisor

Requirements

• Education/Training and Experience:
• Bachelor’s Degree or High School/G.E.D with two (2) years experience in the social service field.
• Must have some administrative, clerical and accounting experience.
• Knowledge, Skills and Abilities:
• Must be knowledgeable in the area of third-party reimbursement systems (SSI, PA, Food Stamps and other insurance and benefits).
• Must be computer literate including knowledge of Microsoft Word and Excel.
• Must demonstrate excellent written, verbal, interpersonal and organizational skills.

Benefits

Odyssey House is an equal opportunity employer maintaining a non-discriminatory policy on hiring of its personnel.