Administrative Assistant- Endocrinology Department- Days

This is a full-time, on-site position located at Sanger Hall in downtown Richmond, reporting Monday–Friday, 8 am–5 pm.

Responsibilities

• Provides confidential secretarial and administrative support, including data entry, coordination, mailings, and general tasks.
• Schedules meetings and generates meeting minutes.
• Researches and resolves invoice and payment issues related to purchase orders and vendor invoices.
• Enters purchase orders into the system to assist in procurement of equipment, software, and services.
• Tracks and monitors purchase orders; updates and maintains records of financial transactions and vendor contracts.
• Performs fiscal, bookkeeping, and accounting-related duties in preparing and maintaining fiscal and accounts payable records and reports.
• Represents the department, requiring strong communication, accountability, and responsibility.
• Ensures accurate scheduling of activities, meetings, and events; provides timely scheduling information.
• Handles urgent and sensitive information daily while maintaining office confidentiality.
• Performs duties requiring independent discretion, judgment, accuracy, orderliness, and timeliness within established guidelines and procedures.
• Learns, understands, and applies VCUHS policies and procedures.
• May have a dual reporting line.

Requirements

• Minimum of two (2) years of previous secretarial/administrative work experience in an office setting.
• Previous experience with Microsoft Office applications and email/calendaring.
• High School Diploma or equivalent.

Preferred Qualifications

• Three (3) years of previous secretarial/administrative work experience in an office setting.
• Previous experience in an academic healthcare setting.
• Post-high school coursework in Business, Accounting, or a closely related field.

Skills

• Strong recall and problem-solving abilities.
• Clear speaking and legible writing.
• Reading comprehension and logical thinking.
• Ability to handle multiple priorities and adapt to frequent changes in a fast-paced environment.
• Independent discretion and judgment within established guidelines.

Physical Requirements

• Lifting 50–100 lbs.
• Prolonged sitting, walking, and repetitive motion.

Pay

Compensation range: $17.25 – $26.39 per hour. Actual salary offers will be based on relevant work experience, credentials, and qualifications.

Schedule

Generally works day shift, Monday through Friday, 8 am–5 pm, with flexibility required for special projects or organizational needs.